Astracore builds an AI intake system for your business: a voice agent, web chat, and forms that answer every inquiry the moment it lands, qualify it, and book the right ones straight into your calendar. It runs on the tools you already use.
Hear it for yourself. Our own AI receptionist answers, qualifies the caller, and books the meeting. It is the same system we build for you.
Your intake system works around the clock, capturing leads, qualifying them, and moving the right ones toward a booked call.
Web forms, emails, and referrals flow into one centralized intake path. Nothing gets lost between channels.
Every new inquiry gets an immediate, professional acknowledgment with clear next steps, even at 2 AM.
Qualified leads are moved toward scheduling automatically. No manual back-and-forth over email.
Intake details get routed to the right person, system, or workflow, with the context your team needs to act.
No new software to learn. No configuration on your end. We handle everything.
We learn about your business: where leads come in, where they stall, and whether automation is the right fit. No pressure, no commitment.
We design your custom pipeline, connect it to your existing email, calendar, and tools, and test everything end-to-end. Typically live within 1–2 weeks.
Every new inquiry gets an immediate response. Qualified leads land on your calendar. You get alerted with full context. We handle the rest.
A short walkthrough of exactly what your leads experience: captured, answered, qualified, and booked, automatically.
Someone calls, fills in your website form, or emails you. 9am Tuesday or 11pm Saturday, it doesn’t matter.
They get a professional response immediately, in your business’s voice, asking the questions you’d ask. Real prospects get separated from the noise.
Qualified leads book straight into your existing calendar, and you get an alert with the full context waiting for you.
You do none of it. It runs while you’re with a customer, on a job, or asleep, on the phone, email, and calendar your business already uses.
“Jeff set up automated intake for my practice, and it’s been a genuine relief. Every inquiry now gets an immediate, professional response — even the ones that land late at night or on a weekend — and the serious ones come through already sorted. I’m not losing people to slow replies anymore, and I barely have to think about it.”
Astracore builds intake automation for businesses of every kind. The mechanics are the same whatever you do: a lead comes in, it has to be answered fast, and the ones that wait are lost.
Start with the core intake and add the pieces you want. Your system can include any of this, custom-built for your business and fully managed.
It is fully modular. Don't need a piece? We leave it out. Need something that isn't listed? We build it. Start with core intake and grow into the full system as you go.
Your system runs on your existing calendar, inbox, CRM, and phone. No rip and replace.
And virtually any tool with an API. If we don't already connect to it, we build the connection.
No software to learn. No per-user fees that grow with your team. We build it, we run it, you get back to your business.
Punch in your own numbers. The math is deliberately conservative, so your real return is usually higher.
Recover about 1 deal a week and this is yours.
Estimate only, for illustration. Actual results depend on your call volume, lead quality, and close rate. Not a guarantee of results.
Everything you need to know before getting started.
Those are tools you configure, train, and run yourself. Astracore is done-for-you. We build a custom system around the tools you already use, connect it end to end, and manage it for you. No new platform to log into, no per-user fees, and no learning curve.
No. The Intake tier runs without voice, capturing, answering, qualifying, and booking through web forms, email, and your calendar. The voice agent is the flagship add-on for when you want your calls answered and booked too. Start with what you need and expand later.
System monitoring, maintenance, and adjustments, things like updating your messaging, tweaking qualification rules, adjusting your booking, or refining the voice agent's script. If you want to build something new, we scope it and give you a fixed quote before any work starts.
Whatever you already use. Google Workspace, Outlook, HubSpot, GoHighLevel, Calendly, and most CRM, calendar, and phone tools. If it has an API, we connect it, and if we don't already have a connection, we build one.
Most builds are live within one to two weeks. Simpler setups can be running in a few days. We give you a clear timeline on the call.
Not at all. Once it's built, it runs on its own through the tools you already use. If anything needs to change, we handle it.
Yes. Everything runs through your own accounts and tools, and for Canadian businesses we can keep client data on Canada-hosted infrastructure. You keep full control.
15 minutes. No pressure. We'll see if automation is the right fit for your business and figure out the best next step.